Job description

As an Office Manager you will report to the Director-General, and assist the team with the following tasks:

• You will handle all general administration and maintenance of the office.
• You will manage the office, including IT, logistics, and facilities efficiently.
• You will liaise with the social secretariat.
• You will ensure compliance with Belgian staff regulations and legislation.
• You will provide assistance to personnel recruitment.
• You will manage new contracts and onboarding new staff members.
• You will facilitate communication with internal and external stakeholders.
• You will provide support in workflow management and statutory procedures.
• You will make travel arrangements.
• You will manage the logistics and budget of all the events.
• You will prepare outgoing invoices, process incoming invoices and offer financial support.
• You will help the external accountant prepare the half-year financial situation and the end of the year accounts.
• You will manage and control the budgets/finances of EU-funded RTD projects.

Tasks / Competencies

• You preferably have administrative/financial experience within a European organization.
• You ideally have previous experience in event management and/or with EU-funded R&D projects financials.
• You have excellent writing and oral communication skills in English and French or Dutch. Other languages are a plus.
• You are proficient in MS Office Software (Word, Excel, PowerPoint).
• You have knowledge of the Belgian Administrations and general HR regulations.
• You are interested in new organizational technologies (database management etc.).
• You are interested in social media.
• You show initiative to engage and tackle problems on your own and in a team as well as problem-solving skills.
• You have a cooperative spirit, multitasking skills, sense of initiative and autonomy, eye to detail, ability to prioritize.
• You are ready to contribute in a flexible way to a small but dynamic team.

Our offer

Our clients offers a competitive remuneration package with a variety of extra benefits.
 
You would work in a motivating, multilingual and multicultural working environment and have a challenging job in a fast-evolving and technology-driven industry sector with many European and international contacts.
 
You will be offered a full-time, permanent contract.

About the employer

• Sector: Services

Our client helps industries and manufacturing technologies defining the strategy to refine its leadership and global competitiveness on a European level.

Axelle Bombay, HR Consultant Bright Plus

Boring routine is something we don’t experience at Outsourcing Solutions. Unless your definition of ‘routine’ is in fact a mix of different tasks and a healthy dose of responsibilities.