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Online since 16/12/2019

Administrative Assistant with excellent English in Brussels

Job description

As the Administration Assistant, you will mainly report to the Administration Department Manager.

  • You support the recruitment of External Staff, follow-up the received requests,  and prepare/publish the job adverts.
  • You ensure administrative follow-up regarding the on-/off-boarding of External Staff, as well as their trainings.
  • You deal with HR related matters for External Staff (i.e. CV’s formatting, timesheets, allowances, insurances, spreadsheets).
  • You are the first point of contact for all general requests from External Staff.
  • You make travel bookings and verifying the associated expense claims of External Staff.
  • You gather and verify report data from External Staff and subcontractors.
  • You integrate, finalize and distribute contract reports covering mission cost and work progress from External Staff and subcontractors.
  • You will update lists, procedures, and manuals related to the External Staff, in line with the Company standards.
  • You will update the intranet content related to the External Staff information.
  • You provide support in logistics with respect to external events.
  • You provide support to the Administration Department Manager when required.
Tasks / Competencies
  • You have a Bachelor’s or Master’s degree.
  • You have at least 3 years of proven experience in an administrative role.
  • You have strong communication skills (spoken and written) in English and French or Dutch.
  • You are proficient in Microsoft Office (e.g. Word, Excel).
  • You have the ability to process and apply numerical information.
  • You have a structured and organized way of working.
  • You have strong coordination skills.
  • You have a keen eye for detail.
  • You have a proactive approach, with initiative and the ability to work independently.
Our offer

Our client offers a full-time position with an indefinite contract of employment in a professional, pleasant atmosphere with motivated and passionate staff, where autonomy and initiatives are encouraged. You would be working in a growing company with Staff located in Belgium, Germany, and the Netherlands and receive an interesting remuneration package.

About the employer
  • Sector: Other

Our client provides products and services in a number of different areas such as Avionics, Robotics, Human Exploration, Science and Earth observation.

I don’t think any other HR partner achieves such a level of quality in all areas. There is great trust, and professional and cordial cooperation!