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Online since 09/11/2021

Facility Administrator & PA with excellent English and French. in Brussels

  • You will answer telephone calls and screen and route to proper recipients.
  • You will oversee health & safety related topics for Brussels office (first aid, COVID protocols).
  • You will greet, register, and direct all CCL walk-in visitors and guests.
  • You will function as a central point for incoming and outgoing mail/shipments.  Pick up incoming mail, date stamp, and distribute to proper recipients. 
  • You will send out all the materials needed for programmes by UPS or Fedex (boxes, envelopes etc).
  • You will organize office suppliers and liaise with the building manager for all the building related topics.
  • You will maintain the relationship with the travel service provider and assist EMEA employees with issues related to the AmEx Online Booking Tool.
  • You will ensure that stock levels are maintained and order necessary materials upon request.
  • You will work closely with the Finance team to build monthly reports and invoicing.
  • You will prepare Sales & Marketing requests and ensure proper shipment/delivery
  • You will handle general administrative tasks including expense management and diary management.
  • You will assist with booking and coordination of travel and with preparation and logistics of meetings.
  • You will attend to visitors needs relative to agenda and hotel requirements.

 

  • You have a Bachelor Degree or equivalent work experience in the secretarial or admin sector.
  • You are fluent in English and French  (written and spoken), and knowledge of any other EU other languages is a plus.
  • You have working knowledge of computers and MS Office.
  • You have the ability to use professional judgment during decision-making circumstances.
  • You take initiative and seek information.
  • You have strong communication skills, both by phone, written, and face-to-face.
  • You have good organizational skills, with the ability to work independently.
  • You have the ability to prioritize and complete requests from various program-related staff members with minimal supervision.
  • You have the ability to work with sensitive information.

Our client offers you the opportunity to work in a highly international environment where you will be able to take on responsibilities and have the chance to grow in a fast-paced environment.

This function is intended to be permanent but will start with an interim period of six months.

The offices are located in central Brussels and are easily accessible by public transport.

  • Sector: Other

Our client is a global and international provider in the field of leadership solutions and leadership development. 
Our client has been ranked among the world's top 5 providers of executive education.
You'll be joining an international and dynamic working environment, based in central Brussels and in modern office spaces.