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Online since 08/01/2022

Executive Assistant in Elsene

In this fascinating role of Executive Assistant, you'll be assisting the CEO and the COO in their general daily tasks and organisation. You'll also support them in the field of Compliance & Legal and HR Administration. 

  • Oversight of the expatriate team's logistics and administration.
  • Manage the agenda of the CEO and COO in terms of meetings, travel itinerary and appointments.
  • Prepare the expense and travel reports for the CEO and COO;
  • Handle the personal taxes of the CEO.
  • Assist in presentations to the board or any relevant party.
  • Follow up the execution of board directives and agreements.
  • Ensure group corporate governance is maintained at the highest standard.
  • Review and comment on contracts and agreements with suppliers, creditors, customers.
  • Ensure the proper implementation of the information map (digital record-keeping) policy and procedures, and audit regularly.
  • Liaise with HR consultants and coordinate with HR managers across the group.
  • Ensure proper implementation of HR policies across the group (HR Handbook).
  • Handle recruitment processes by liaising with agencies, screening potential candidates, interviewing and shortlisting for management.
  • Ideally a bachelor degree in business law, management or HR, or equivalent work experience.
  • Experience 10+ years of experience in a similar role;
  • Fluency in languages: English, French & Dutch.
  • Knowledge of office management responsibilities, systems and procedures.
  • Excellent time management skills and ability to multi-task and prioritise work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational and planning skills.
  • Proficient in MS Office.
  • Knowledge of human resources management practices and procedures.
  • Knowledge of business and management principles.
  • Possess personal qualities of Integrity, Respect, and Commitment to corporate values and mission.
  • Vision & Direction- Aware of development in the field; ability to plan own work, with high attention to details needed for flawless execution.
  • Leadership- Focus on goals and commitment to drive execution.
  • High energy with a strong drive to achieve objectives; proactive to anticipate and overcome obstacles; high commitment and accountability for own work.
  • Solid Interpersonal, Communication, Collaboration abilities- carry on clear and effective written and verbal communication; demonstrate objectivity, openness and acceptance of others ideas.

A permanent contract.
A full-time workweek of 40 hours or you work 4/5th.
A flexible work scheme.
A flexible home working scheme.
A very nice salary.

  • Sector: Other

Our client is an international company active in the distribution of machinery and offers supply chain solutions.