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Online since 05/05/2022

Finance and Admin Assistant with excellent English and French in Elsene

As an Admin, Finance and Legal Executive Assistant, you will provide key support to the Finance director and the COO with an emphasis on helping to ensure that the financial and legal day-to-day activities run smoothly, on time, and to a high-quality standard. 

The role is a part-time position (50%) with flexibility to discuss the best working days that suit the candidate and the organisation with a high degree of flexibility for hybrid working. 

 Admin & Finance support:

  • Document management/filing
  • Review team’s expense notes
  • Request/follow up customers POs
  • Handle bookkeeping tasks (e.g., creating, sending, and following up on customer invoices)
  • Booking of supplier invoices with analytical info (according to project code).
  • Timesheets reports building following Standard Operating Procedures
  • Participate actively in the monthly accounting closing activities.
  • Updating Reporting tool Emasphere according to Standard Operating Procedure
  • Update and reforecast annual budget in G-sheet files
  • Payslips/Timesheets reports distribution
  • Employee contracts
  • International set up / employee hiring

Legal Support:

  • Screening members/suppliers contracts/Memorandums of Understandings
  • First reading of contracts: identifying red flags to trigger team action or legal adviser support.
  • Liaise with our legal advisers
  • Putting in place a contract review structure/trainings for the team


  • You have an educational background equivalent to a Bachelor degree with 3-5 years of working experience in secretarial/administrative duties.
  • You have a keen interest in shared value initiatives.
  • You have an excellent command of written and spoken English (French is considered a big plus) and excellent communication skills.
  • You have prior of working experience in a quickly changing business environment and be comfortable with working directly with senior level employees (stakeholder engagement, partnership management, client service).
  • You have maturity in handling confidential information discreetly (internally and externally).
  • You have advanced technical skills (advanced user of MS Suite, Google Suite, ERP or CRM tools, bookkeeping tools, etc.) and be able to learn and adopt new technologies fast.
  • You have a solutions-oriented, proactive and innovative approach with a hands-on attitude.
  • You have a complete attention to detail, methodological and thorough, be not afraid of repetitive work, very well organized, and at ease with balancing many conflicting priorities at once.
  • You are curious and open-minded, open to new ideas, concepts, and people.
  • A part-time job with a degree of flexibility to work from home
  • The opportunity to work with global profit and not-for-profit players to address societal needs.
  • The opportunity to join a dedicated, dynamic, diverse, and fun team that works to develop innovative and efficient programs aimed at solving challenges that others ignore or have been unable to resolve.
  • The successful candidate who wishes to grow will have the opportunity to advance and grow with the organisation.
  • A nice salary and perks such as meal vouchers and insurances.
  • Sector: Services

Our client is a leading partner working for a greater societal impact.

The offices are based in Avenue Louise.