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Online since 08/06/2022

Legal Admin Assistant with excellent English and French in Etterbeek

As a Legal Secretary, you will perform a broad range of secretarial, document processing and administrative support to attorneys, where excellent client service is emphasized and practiced.

  • You will maintain the attorney’s Outlook calendar and contacts.
  • You will manage and maintain the attorney’s time entry records to ensure compliance with established deadlines.
  • You will prepare and maintain an up-to-date and accurate filing system, including paper, electronic and chronological files.
  • You will assist with the preparation of correspondence with and submission to authorities and the judiciary.
  • You will prepare and process new business intake forms to request client/matter numbers, maintain updated lists of client/matter numbers and prepare engagement letters.
  • You will manage the attorney’s travel arrangements and schedules, as well as prepare travel itineraries.
  • You will have to input, edit, format and proofread correspondence and documents.
  • You will have to transcribe text (e.g., correspondence and miscellaneous legal documents) from handwritten drafts, audiotapes, voice messages or digital recording.
  • You hold a high school degree or above.
  • You have a minimum of 1 to 3 years of legal secretarial experience, preferably in law firms or other legal environments.
  • You are highly proficient in English and fluent in French, any other European language is welcome.
  • You have advanced knowledge of Word, PowerPoint, Excel, as well as Adobe Acrobat.
  • You are a self-starter and have the ability to work independently, take initiative and carry out assignments without supervision.
  • You are able to prioritize tasks, pay attention to detail and ensure that deadlines are being met.
  • You can work under pressure and in a fast-paced environment.
  • You have strong interpersonal skills and are highly customer-oriented.
  • You are a team player, willing to integrate into a very collaborative office structure.

This is a full time position working of 7.5 hours a day (from 10.00 am to 6 pm).

Our client offers you the opportunity to work in an international environment, this function is intended to be permanent/long term but will start with an initial interim period.

Based in the European quarter of Brussels in beautiful modern offices and as part of a small international office team.


  • Sector: Lawyer / Notary

Our client is a key player in the antitrust and competition arena. Their lawyers are part of a collaborative, global and multi-office team.