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Online since 17/06/2022

Executive Assistant in Oudergem

Is the below a description of you?

The Executive Assistant to the Chief Investment Officer of our client active in the farmaceutical sector is an experienced assistant at a high level who is bilingual English / French, who is discrete and has an excellent client contact, and who is flexible and highly professional. He or she will:

  • Maintain external contacts with investors and contractors
  • Coordinate agendas, send reminders, manages agenda and travel coordination, etc.
  • Book and organize conferences.
  • Monitor the corporate aspect of the business; orders corporate credit cards for employees, is up to date regarding expiration of these cards, ...
  • Rearrange schedules and appointments with little notice to accommodate last-minute changes and cancellations.
  • Keep track of records and prepares important documents for reports, meetings and memos.
  • Assist in administration activities for office and maintains confidential information.
  • Review various correspondences over telephone calls and emails.
  • Organize meetings, interviews and clients visits.
  • Coordinate the active participation in committee meetings and Board Meetings: support in the preparation of presentations, monitoring budget, planning of these meetings.
  • Take the minutes during meetings, writes reports, gathers information.
  • Proof-read documents in English.

The wanted profile looks as follows:

  • You are fluent in English and French.
  • You have an attention to detail.
  • You have excellent organizational skills.
  • You are dynamic and proactive.
  • You see the big picture, think ahead.
  • You are flexible and dedicated to deliver high quality work.
  • You work well with others but can also work autonomously.
  • You have a “can do” attitude, dedicated to the job/company.
  • You understands the importance of discretion.

In exchange for your hard work and great attitude you will receive a competitive salary, meal vouchers, group insurance, pension plan, DKV (hospitalization insurance), travel expenses covered (legal), collective bonus (representing 2% of yearly salary), cell phone, lap top, parking spot on a “first come, first serve basis”.

There are also plenty of opportunities for growth: the possibility of evolution (potential for project work)  in an international, dynamic and fast-growing company. In addition there is a lot of flexibility for this senior-level role in terms of home office. 

  • Sector: Pharmaceutics

Our client is located in Auderghem and is an active stakeholder in the international farmaceutical industry.