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Online since 22/06/2022

Senior Legal Office Manager with excellent English and French in Brussels

Building Management/Facilities:

  • Liaising with and maintaining good relations with building management
  • Managing suppliers of cleaning and building maintenance services
  • Implementing and maintaining office procedures
  • Responsibility and management of health and safety and fire precautions with regards
  • to statutory legislation to provide a safe and appropriate place of work
  • Ensuring health and safety and fire precaution policies are up to date and relevant
  • personnel are trained in health and safety
  • Reviewing and maintaining business continuity/disaster recovery plans
  • Project manage office refurbishments
  • Ensure inventory of office supplies and manage relationships with local vendors
  • Procurement of office supplies including stationery, furniture, etc
  • Responsibility for office insurances including liaising with brokers, NY/London
  • offices where applicable and preparation of relevant renewal documentation
  • Negotiating new contracts when applicable, ensuring cost effectiveness and
  • provision of quality service
  • Responsibility for general housekeeping of the office

Financial Management:

  • Responsibility for managing and reviewing the office’s annual budget
  • Approving invoices and expense requests, ensuring adherence to the firm’s processes
  • and proper accounting procedures
  • Overseeing the office bank account including online banking, credit card
  • management, etc.
  • Supervise the production of lawyer invoices and ensure they are prepared and
  • submitted in a timely manner

HR:

  • Updating of employee handbook in conjunction with London HR
  • Liaising with London Recruitment to hire business service roles
  • Preparation of the employee payroll (outsourced service vendor)
  • Annual review of employee benefits (medical insurances, pension, etc)
  • Organising induction programmes for new employees and liaising with London HR and recruitment team on all of the above to ensure synergies where possible and clear communication at all times

Managerial Responsibilities : 

  • Supervising and monitoring the work of business administrative staff

Other:

  • Preparing letters, presentations and reports for partners and firm management
  • Ensuring the archive and storage of information in the firm’s document management system
  • Implementing and maintaining office administrative systems
  • Responsibility for office and client event planning
  • General administrative duties in relation to the role
  • Bachelor's degree or equivalent (minimum)
  • 7+ Years Corporate Experience (minimum)
  • Excellent English speaker (Dutch or French are a plus).
  • Experience in a similar office management role
  • Strong written and verbal communication skills with proficiency in English
  • Ability to work in high intensity, fast-paced environment
  • Excellent organisational, planning, problem-solving and decision-making skills
  • A can do approach
  • Previous experience in a Law firm an advantage
  • IT literate including experience of ChromeRiver and iManage
  • International experience preferred

This is an opportunity to have a significant impact on the organization for an energetic professional dedicated to providing top notch services as well as building and maintaining a diverse environment in which staff and lawyers can thrive.

  • Sector: Lawyer / Notary

With offices in the United States and Europe, our client is a full-service international law firm located in the heart of Brussels.