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Online since 01/12/2022

Administrative Officer with excellent English and French in Sint-lambrechts-woluwe

As the Administrative Officer you will:

  • Manage the agenda, handle e-mails, courier and incoming phone calls of the association.
  • Set-up and manage logistics for internal and external meetings: send invitations, draft emails/letters, make travel arrangements, find meeting rooms, organise catering, coordinate translations, etc.
  • Prepare Power Point presentations and other support material for the company's meetings or meetings with the EU institutions.
  • Liaise with member associations and other partner organisations.
  • Support the organisation of policy events in Brussels or in Europe organised by company and its alliances.
  • Be in charge of ordering office supplies, maintaining the contact database, filing documents, etc.
  • Give support with any administrative or organisational issue that might arise: liaise with the relevant internal or external service to solve the issue (i.e.: IT service provider, the owner of the building, the external accounting firm department, etc).
  • Prepare payments for approval and handle expense reports.
  • Assist with management and updates to company's websites.
  • You have a qualification as a managerial secretary/assistant or equivalent professional experience.
  • You possess relevant educational background.
  • You have excellent knowledge of MS Office is a must (Word, PowerPoint, Excel and Outlook); knowledge of Adobe Acrobat Pro DC, ability with the video conference tools ( Zoom and MS Teams).
  • You are highly proficient in English (both written and spoken) and working knowledge of French.
  • You are enterprising, accurate, flexible, proactive and capable of working independently on the basis of general instructions with a ‘to do and will do’ attitude.
  • You have the ability to coordinate and multitask as well as effectively prioritize.
  • You have good communication and interpersonal skills.You have basic knowledge of website management is a plus (e.g.: WordPress).

By joining the company you will:


•      be part of a small, dynamic and professional team

•      work in a multilingual and multicultural environment

•      have diverse responsibilities and will be able to take initiatives

•      competitive salary with fringe benefits such as lunch vouchers


Starting date : mid-November

Contract type : interim ( 6 months – maternity leave) which could be renewed.

Working hours : Full time schedule or 4/5 flexible schedule

  • Sector: Car

The company you'll be working at is the European federation and political representative in Brussels of the independent wholesalers and retailers of automotive replacement parts and their associated repair chains.

The modern office is located in Woluwe St. Lambert and is accessible by car and public transport.