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Online since 15/11/2022

HR & Payroll Coordinator in Etterbeek

As an International HR team of 10, we seek to be pro-active in meeting business deliverables – from recruitment, reward, learning and development, employee relations and succession planning.

We are now seeking an exceptional HR Coordinator based in Brussels to learn new skills and support the function as we deliver our ambitious HR goals.

The HR Coordinator position is an exciting opportunity for someone who has a keen interest in gaining generalist operational experience as part of a dynamic HR team in a fast-growing agency.

Key responsibilities:

  • To undertake payroll administration processing of international employee salaries, joiners, leavers, benefits premiums, bonus and ad hoc amendments in consultation with Finance;
  • Provide employees with support and guidance on Company policy and procedure;
  • Be a first point of contact for employees on Company benefits. Ensure that all benefit vendors including Pension Scheme, Health insurance and Meal Vouchers providers receive timely payment and maintain the benefits administration;
  • Assist with the production of the HR management data and data analysis and interpretations when required;
  • Manage intern onboarding and induction of new joiners;
  • To undertake and manage the HR administration of contractual changes, including the preparation of associated documentation and payroll documentation;
  • To assist the HR Business Partners and relevant Advisors with the coordination of training and oversee administration in relation to training, health and wellbeing, recruitment, and other such projects in line with the HR Team strategy;
  • To assist the Talent team by co-ordinating candidate interviews and tests on a global perspective, posting and managing vacancies across our platforms and other job boards and other such associated duties;
  • To support the recruitment across our International Intern programmes, owning relationships, and ensuring timely delivery for all parties involved;
  • Provide support to HR project work and other initiatives;
  • To operate effective and efficient administrative processes throughout the employee lifecycle;
  • To jointly manage the HR database with the HR Administrator;
  • To undertake updates of HR documentation as and when necessary;
  • Support the development of the HR Administrator.
  • To undertake any additional One Portland and Operations team tasks and duties as assigned from time to time to meet the needs of the business;
  • A commitment to a career in HR with 2-3 years’ experience of working in HR department. Have previous experience working in an office environment.
  • Good administration skills with ability to multi-task and manage conflicting deadlines.
  • Business fluency and writing in English and French.
  • Have excellent attention to detail.
  • Be organised and comfortable juggling multiple work streams.
  • Strong verbal and written and communication skills.
  • Be technically astute with experience of Microsoft Excel, PowerPoint, and Word.
  • Be reliable, flexible, and adaptable.
  • A fulltime permanent job.
  • We are committed to employee development and have an open doors culture where you will have the opportunity to learn from some of the most experienced people in the business. We regularly reward and promote success, and actively encourage staff to take on new challenges and responsibilities to aid progression.
  • Our remuneration package also includes our competitive pension contributions, private healthcare insurance cover, meal vouchers, wellbeing workshops and activities, company parties, and much, much more!
  • We take a flexible approach to work and encourage our colleagues to do the same. All our roles are open to flexible working requests, and we will consider all options during our recruitment process. This includes but is not limited to flexible hours, home working and job sharing.
  • In addition, every permanent member of staff is eligible for our industry leading annual profit share. When we thrive, all our people share in that success

A strategic international communications consultancy situated in Etterbeek.