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Online since 03/03/2023

Management Assistant Evening shift in Brussels

As an Evening Management Assistant you will work closely with the Management Assistant teams, Brussels Document Services and Business Teams to provide continuity of support, as well as appropriate transition of task delivery between teams in the evening and morning.

 You will cover a wide range of secretarial, administrative and organisational tasks.

You will be in charge of:

  • Document production, layout and editing
  • Preparation and reformatting of files (Excel, Word, PowerPoint) in line with the layout rules required by the client or practice,
  • Preparing timelines, charts, graphs
  • Merging documents and preparation of complex PDF files, converting PDFs into searchable format, Comparing documents (Word, Excel, PDF)
  • Preparing files for submission
  • Digital services Burning DVDs, preparing USB sticks with documentation
  • Support in remote signing (DocuSign), assistance in matter closings e.g. preparing electronic version of documents to sign, compilation of signature pages
  • Event and Marketing support Printing badges for events, including badges for new joiners
  • Checking registrations against Client Book (internal client database)
  • Assistance with urgent and late translation requests using an external platform
  •  Dealing with urgent / late requests to open additional segments on matters.

You have a high level of proficiency with Microsoft office tools

 You take ownership and responsibility and are able to work independently 

You adopt a solution-focused approach

 You collect relevant information to develop best practice, solve problems and make decisions

 You deliver high quality of work, are able to work well under pressure

You have excellent organisational skills and attention to detail

You have strong communication and interpersonal skills,

You have excellent knowledge of English (a must) and  good knowledge of French and/or Dutch are desirable

You have a Bachelor in office management, Bachelor or Master degree in other fields combined with relevant work experience.

This is a great opportunity to work in an international environment.

The offices are located in Brussels and are easily ccessible by public transport.

  • Sector: Lawyer / Notary

The compnay is a leading global law firm which specialises in advising the world’s top companies, financial institutions and governments on their most challenging transactions and assignments.