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Online since 13/05/2024

Administrative Assistant English + other EU language in Etterbeek

As a Administrative Assistant  in a international law firm, you will promote and provide a first class secretarial and administrative service as part of firm's secretarial services team.

The successful candidate:

  • Coordinates office procedures, ensuring efficient workflow and adherence to policies.
  •  Works collaboratively in a secretarial team, providing cover during absences and volunteering for additional tasks.
  • Maintains utmost confidentiality of client and firm information.
  • Manages attorney diaries, schedules meetings, and handles travel arrangements. Handles client communications, organizes emails, and files documents appropriately.
  • Creates accurate and clear correspondence, reports, and presentations using firm templates.
  • Utilizes computer systems effectively for filing and records.
  • Enters attorney timesheets regularly, ensuring compliance with monthly deadlines.
  • Manages billing processes, liaising with billing coordinators.
  • Coordinates reimbursement requests and payment of invoices.
  • Maintains updated secretarial handover notes for designated attorneys.
  •  Performs ad hoc secretarial and administrative duties as required.
  • Bachelor or Master degree required
  • Bilingual English + other EU languages (min C1 level written and spoken in both languages)
  • At least 2 years of experience in a similar position
  • Excellent team player and demonstrate co-operation when helping others.
  • Maintain good attendance and punctuality.
  • Excellent technical ability using the Firm’s computer system and software applications.
  • Demonstrates awareness of providing a quality service and performs an accurate self-review of work undertaken.
  • Ability to liaise professionally and effectively with clients.
  • Ability to organise and prioritise workload effectively in order to meet deadlines.
  • Flexibility to work additional hours as required.
  • Experience of MS Word, Excel, PowerPoint and Outlook.
  • Experience of Intapp, 3E, ChromeRiver and billing would be an advantage.

This is an excellent opportunity to secure a permanent position in one of the most prestigious law firms in the city of Brussels, working in very modern offices in the heart of Brussels and in a multinational environment. You will be rewarded with a very good salary package with above average benefits package, including DKV, Pension plan, Meal vouchers, and flexible working hours.

  • Sector: Lawyer / Notary

Our client is one of the most prestigious law firms in the city of Brussels. The very modern offices are located in the heart of Brussels and in a multinational environment.