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Online since 27/05/2024

Personal Assistant English/Spanish in Saint-josse-ten-noode

Bright Plus international Talent is looking for an Executive PA to provide top-tier administrative support to the Chairman in one of the biggest international financial company. In this pivotal role, you’ll manage communications, organize schedules, and ensure the chairman day-to-day operations are seamless.

Your responsibilities will include handling inquiries, scheduling meetings, arranging complex travel, and maintaining documentation. If you have a proven track record as a Personal Assistant, exceptional organizational skills, and the ability to handle sensitive information discreetly, we invite you to apply.

  • Handle the agenda, organize internal and external meetings
  • Book  international travels. Follow up on expenses in line with company travel policies and coordinate with relevant teams of external mandates for expenses related to these mandates.
  • Handle necessary travel documents, Visa’s, passports,… 
  • Handle administrative tasks, e.g. submitting / uploading forms, follow up, make appointments where in-depth discussion are needed 
  • Recording of registrations to seminars and follow up on practicalities, invoices, e.g. Eurofi, COP, Davos, IMF, ...
  • Be in close contact with the staff of the Corporate Secretariat team to prepare the ESA Board cycle, and other logistics for the Boards and Committees
  • Screen incoming calls and emails as well as handle confidential matters.
  • Reviewing, printing and lay-out of documents
  • Use an array of business software applications (e.g., word processing, presentation and spreadsheet).
  • Connect with stakeholders at all levels inside and outside of the organization.

The ideal candidate should have:

  • A bachelor or master's degree and at least 10 years' of experience as an Executive / Personal Assistant of senior managers.
  • Proficiency in Englsih & Spanish.  Knowledge in Italian is a plus
  • Proactive mindset in scheduling travels, (recurrent) meetings, workshops....
  • Knowledge in different software packages of Microsoft Office (Word, Excel, and PowerPoint).
  • Very efficient organizational skills, and the ability to work independently in a multifaceted environment on multiple tasks and under tight deadlines ; know how to prioritize.
  • Ability to transmit information clearly and transparently.
  • Able to provide minimal technical support for setting up hybrid meetings.
  • Willing to learn other programs and tools used in Euroclear
  • Proactive and accurate.
  • Resilient, positive and flexible.
  • Creative in problem-solving.
  • Discrete, as you will get exposure to sensitive materials and personal information.
  • Tactful towards direct colleagues and within the organization.
  • Interested in learning and tackling new responsibilities as role and experience grows.
  • Detailed oriented.

The successful candidate will be offered:

- A very advantageous salary in line with the desired profile
- A full-time contract of indefinite duration
- Extra-legal benefits: Hospitalization insurance + social subscription + fixed costs + GSM subscription, ...
- Possibility of working from home under conditions
- The opportunity to work in an international environment

  • Sector: Other

Our client is a global provider of Financial Market Infrastructure Services based in Europe, Asia, the Middle East and the Americas.

If you would like to apply for this job, please get in touch with our International Talents Team.