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En ligne depuis 10/11/2023

Personal Assistant à Brussel

Purpose of the role

  • Reporting directly to the Executive Director, the personal assistant is responsible for organising all his activities and provides key administrative and logistical support.

Key responsibilities

  • As part of your role, you will manage a complex calendar of professional meetings, conferences, personal appointments, and travel.
  • You will handle daily correspondence and draft business letters.
  • You will also ensure the preparation of all internal and external meetings and events for the Executive Director, both in form and content and take care of  minute-taking when required.
  • For both internal and external meetings and events, you will research and gather background materials and information, prepare documents and presentations.
  • You will organise statutory and high-level meetings.
  • You will organise travel and bookings; manage all aspects of travel, logistics and expense reports.
  • When needed, you will provide support with events.
  • You will coordinate between the Executive Director and the team.
  • Minimum 8 years relevant work experience after obtaining a bachelor degree;
  • Fluency in written and spoken French & English;
  • Excellent communication skills: verbal, written, repor writing and presentations;
  • Strong personal and excellent organisational skills;
  • A high degree of computer literacy - fully conversant with MS Office;
  • Strong time-management and multitasking abilities;
  • Positive mindset, professional attitude, solution oriented, and able to remain calm under pressure and keep to tight deadlines;
  • Team player, able to build good working relationships with colleagues;
  • A flexible and proactive attitude to work.
  • A permanent and full-time CDI
  • Starting date: as soon as possible
  • A very competitive compensation package
  • The opportunity to work in a quality-oriented and intellectually stimulating environment in very nice and premium located offices
  • Secteur: Transports

The role of this organisation is to represent the interests of its members on the EU policy-maing scene.