Purpose of the role

Reporting directly to the Executive Director, the personal assistant is responsible for organising all his activities and provides key administrative and logistical support.

Key responsibilities

As part of your role, you will manage a complex calendar of professional meetings, conferences, personal appointments, and travel.
You will handle daily correspondence and draft business letters.
You will also ensure the preparation of all internal and external meetings and events for the Executive Director, both in form and content and take care of minute-taking when required.
For both internal and external meetings and events, you will research and gather background materials and information, prepare documents and presentations.
You will organise statutory and high-level meetings.
You will organise travel and bookings; manage all aspects of travel, logistics and expense reports.
When needed, you will provide support with events.
You will coordinate between the Executive Director and the team.

Minimum 8 years relevant work experience after obtaining a bachelor degree;
Fluency in written and spoken French & English;
Excellent communication skills: verbal, written, repor writing and presentations;
Strong personal and excellent organisational skills;
A high degree of computer literacy - fully conversant with MS Office;
Strong time-management and multitasking abilities;
Positive mindset, professional attitude, solution oriented, and able to remain calm under pressure and keep to tight deadlines;
Team player, able to build good working relationships with colleagues;
A flexible and proactive attitude to work.

A permanent and full-time CDI
Starting date: as soon as possible
A very competitive compensation package
The opportunity to work in a quality-oriented and intellectually stimulating environment in very nice and premium located offices

The role of this organisation is to represent the interests of its members on the EU policy-maing scene.

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Personal Assistant à Brussel